ClubOfficers.RacePromotion History

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July 12, 2019, at 10:05 PM by 67.80.79.43 -
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  • 2016-17 Registration Guidelines\\
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  • 2019 Registration Guidelines\\
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  • 2016/17 ECCC Flyer Template\\
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  • 2019 ECCC Flyer Template\\
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  • 2020 Rules & Policy Summary\\
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  • 2020 Rules & Policy Summary\\
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  • '''2020 Rules & Policy Summary\\
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  • 2020 Rules & Policy Summary\\
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  • 2020 Rules & Policy Summary\\
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  • '''2020 Rules & Policy Summary\\
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  • 2017 Rules & Policy Summary\\
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  • 2020 Rules & Policy Summary\\
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  • 2016-17 Race Policies\\
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  • 2019 Race Policies\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2019)\\
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  • ECCC Road Promoter's Guide (2018)\\
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  • \\
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  • ECCC Road Promoter's Guide (2017)\\
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  • ECCC Road Promoter's Guide (2018)\\
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  • 2017 Rules & Policy Summary
    Specific rules and regulations applying to ECCC road racing.
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A map and list of the licensed clubs in the conference (does not include Montreal schools).

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A map and list of the licensed clubs in the conference.

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  • 2011 Registration Guidelines\\
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  • 2016-17 Registration Guidelines\\
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  • 2014 ECCC Flyer Template\\
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  • 2016/17 ECCC Flyer Template\\
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  • 2010 Race Policies
    General 2010 race policies.
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  • 2016-17 Race Policies
    General race policies.
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  • ECCC Road Promoter's Guide (2017)\\
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  • ECCC Road Promoter's Guide (2017)\\
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  • ECCC Road Promoter's Guide (2015)\\
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  • ECCC Road Promoter's Guide (2017)\\
December 02, 2014, at 10:23 PM by 24.185.222.45 -
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  • ECCC Road Promoter's Guide (2014)\\
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  • ECCC Road Promoter's Guide (2015)\\
January 22, 2014, at 06:18 PM by 71.57.152.113 -
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  • 2010 ECCC Flyer Requirements
    Template and required information for all race flyers.
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  • 2014 ECCC Flyer Template
    Template with required information for all race flyers.
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  • ECCC Road Promoter's Guide (2014)\\
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  • ECCC Road Promoter's Guide (2012)\\
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General requirements for race proposals.

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General requirements for submitting a proposal to host a race.

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Requirements for race proposals are published for each annual meeting. Look through previous years' to get an early start.

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Specific deadlines and notes for race proposals are published for each annual meeting, find them on this page. Previous meetings are also archived from here, including past race proposals that may (or may not) be useful guides.

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  • ECCC Road Promoter's Guide (2010)\\
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  • ECCC Road Promoter's Guide (2012)\\
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A map of the schools in the conference (not including Montreal schools).

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A map and list of the licensed clubs in the conference (does not include Montreal schools).

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  • ECCC Schools
    A map of the schools in the conference (not including Montreal schools)
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  • ECCC Clubs
    A map of the schools in the conference (not including Montreal schools).
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Hopeful race promoters should read through these two guides carefully. They are somewhat long, but if you can't take them seriously then you are not ready to host an ECCC race.

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Hopeful race promoters should read through these two guides carefully. They are admittedly long, but if you can't take them seriously then you are not ready to host an ECCC race.

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  • From 2008 (archive links are on the right sidebar)
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  • November: Develop sketch of plans and present race proposal at ECCC Fall Meeting, submit race deposit to conference.
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  • November: Develop sketch of plans and present race proposal at ECCC Fall Meeting, submit race deposit to conference.
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  • February: Develop sketch of plans and present race proposal at ECCC Winter Meeting, submit race deposit to conference.
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  • February: Develop sketch of plans and present race proposal at ECCC Winter Meeting, submit race deposit to conference.
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Criteria for race proposals are published for each annual meeting. Look through previous years' requirements to get an early start.

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Requirements for race proposals are published for each annual meeting. Look through previous years' to get an early start.

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Race promotion is a complex and serious effort. Don't hesitate to contact your Season Coordinator and/or the Conference Director with any questions or problems as early as possible. In addition, promoters of scheduled races are placed on a private ECCC Promoters' mailing list. Don't hesitate to ask questions and look for help and advice from the many other experienced ECCC race promoters on there.

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Race promotion is a complex and serious effort. Don't hesitate to contact your Season Coordinator and/or the Conference Director with any questions or problems as early as possible. In addition, promoters of scheduled races are placed on a private ECCC Promoters' mailing list. Don't hesitate to look for help and advice from the many other experienced ECCC race promoters on there.

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  • August--November: Talk to potential venues, determining interest and support, costs, and feasible dates.
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  • August--October: Talk to potential venues, determining interest and support, costs, and feasible dates.
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Race promotion is a complex and serious effort. Don't hesitate to contact your Season Coordinator and/or the Conference Director with any questions or problems as early as possible. In addition, promoters of scheduled races are placed on a private ECCC Promoters' mailing list. Don't hesitate to ask questions and look for help and advice from the many other experienced ECCC race promoters on there.

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Road\\

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Road

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Mountain\\

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Mountain

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  • \\
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  • 2011 Registration Guidelines\\
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  • '''ECCC Schools
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  • ECCC Schools\\
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Promoting a Race

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Race Promotion

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Road

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Road\\

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Mountain

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Mountain\\

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Resources

Hopeful race promoters should read through these two guides carefully. They are somewhat long, but if you can't take them seriously then you are not ready to host an ECCC race.

  • ECCC Road Promoter's Guide (2010)
    A thorough guide from Road Season Coordinator Alan Atwood on hosting an ECCC race.
  • USAC Collegiate Race Promoter's Guide
    A more general but no less thorough guide to hosting a collegiate race.

In addition, the following may be of use in planning your event:

  • Annual Meetings Archive
    Criteria for race proposals are published for each annual meeting. Look through previous years' requirements to get an early start.
  • ECCC Race Data
    Participation data for over a decade of road seasons and the last several years of MTB.
  • 2010 Race Policies
    General 2010 race policies.
  • 2010 ECCC Flyer Requirements
    Template and required information for all race flyers.

  • A guide to organizing and running race registration.
  • Previous Flyers
    All ECCC schedules and race flyers are archived on the calendar pages:
  • From 2008
  • Previous years
  • '''ECCC Schools

A map of the schools in the conference (not including Montreal schools)

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The following is a very rough outline of major promotion deadlines. Many more details are in the resources linked below.

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The following are very rough outlines of major promotion deadlines. Many more details are in the resources linked below.

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  • August--November: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • November: Develop sketch of plans and present race proposal at ECCC Fall Meeting, submit race deposit to conference.
  • December: Finalize venue arrangements, submit draft flyer to conference.
  • January: Finalize flyer, submit USAC permit applications.
  • February: Begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
  • March/April: Put on a bike race!
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  • August--November: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • November: Develop sketch of plans and present race proposal at ECCC Fall Meeting, submit race deposit to conference.
  • December: Finalize venue arrangements, submit draft flyer to conference.
  • January: Finalize flyer, submit USAC permit applications.
  • February: Begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
  • March/April: Put on a bike race!
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  • December--January: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • February: Develop sketch of plans and present race proposal at ECCC Winter Meeting, submit race deposit to conference.
  • June: Finalize venue arrangements, submit draft flyer to conference.
  • July: Finalize flyer, submit USAC permit applications.
  • August: Conduct trail work, begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
  • September/October: Put on a bike race!
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  • December--January: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • February: Develop sketch of plans and present race proposal at ECCC Winter Meeting, submit race deposit to conference.
  • June: Finalize venue arrangements, submit draft flyer to conference.
  • July: Finalize flyer, submit USAC permit applications.
  • August: Conduct trail work, begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
  • September/October: Put on a bike race!
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  • February: Recruit and organize day-of volunteers (course marshals, registration, etc.).
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  • February: Begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
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  • August: Recruit and organize day-of volunteers (course marshals, registration, etc.), conduct trail work.
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  • August: Conduct trail work, begin recruiting and organizing day-of volunteers (course marshals, registration, etc.).
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Timeline

The following is a very rough outline of major promotion deadlines. Many more details are in the resources linked below.

Road

  • August--November: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • November: Develop sketch of plans and present race proposal at ECCC Fall Meeting, submit race deposit to conference.
  • December: Finalize venue arrangements, submit draft flyer to conference.
  • January: Finalize flyer, submit USAC permit applications.
  • February: Recruit and organize day-of volunteers (course marshals, registration, etc.).
  • March/April: Put on a bike race!

Mountain

  • December--January: Talk to potential venues, determining interest and support, costs, and feasible dates.
  • February: Develop sketch of plans and present race proposal at ECCC Winter Meeting, submit race deposit to conference.
  • June: Finalize venue arrangements, submit draft flyer to conference.
  • July: Finalize flyer, submit USAC permit applications.
  • August: Recruit and organize day-of volunteers (course marshals, registration, etc.), conduct trail work.
  • September/October: Put on a bike race!
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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In sum, hosting an ECCC race is an enormous challenge not to be underestimated, but it is also one that almost every team can meet given care and effort.

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In sum, hosting an ECCC race is an enormous challenge not to be underestimated, but it is also one that almost every team can meet given care and effort. If you are interested in putting on a race but unsure of what's required and your ability to meet it, you should read through the resources linked below and talk with the Season Coordinator and Conference Director as early as possible.

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  • You don't need to have a huge team. Many smaller teams have put on very successful races through some combination of drawing on the local cycling and school community and teaming up with other collegiate clubs. Even relatively large teams have to join up with other ECCC clubs as well as the local community to form coalitions for the more logistically complex and ambitious projects, such as the Philly Phlyer and Boston Beanpot.
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  • You don't need to have a huge team. Many smaller teams have put on very successful races through some combination of drawing on the local cycling and school communities, and teaming up with other collegiate clubs. Even relatively large teams have to join up with other ECCC clubs as well as the local community to form coalitions for the more logistically complex and ambitious projects, such as the Philly Phlyer and Boston Beanpot.
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In sum, hosting an ECCC race is an enormous challenge not to be underestimated, but it is also one that almost every team can meet given care and effort.

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Fortunately, there are also many things you do not need to have or do in order to put on a race:

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Fortunately, there are also many things you do not need to have or do in order to put on a race:

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However, there are also many things you do not need to have or do in order to put on a race:

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Fortunately, there are also many things you do not need to have or do in order to put on a race:

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However, there are also many things you do not need to have or do in order to put on a race:

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However, there are also many things you do not need to have or do in order to put on a race:

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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.\\
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.
Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.
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Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.
Chris Ritacco (Yale, WPI)---lifelong Men's C racer, master race promoter.
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  • Neither you nor your teammates need to be very experienced or capable racers.
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  • Neither you nor your teammates need to be very experienced or capable racers. Many of our best promoters are lower category riders and some have had little previous racing experience. Designing courses and associated safety plans requires really understanding bicycle racing and its physics. However, these are easy, fun tasks that many people will be willing to help with. The real heart of race promotion is project management---staying on top of deadlines; working with police, townships, and the conference; documenting and communicating plans; and shepherding your team to get the work done. None of that has anything to do with being fast or having raced your whole life.
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However, there are also many things you do not need to have or do in order to put on a race:

  • Neither you nor your teammates need to be very experienced or capable racers.
  • You don't need to have a huge team. Many smaller teams have put on very successful races through some combination of drawing on the local cycling and school community and teaming up with other collegiate clubs. Even relatively large teams have to join up with other ECCC clubs as well as the local community to form coalitions for the more logistically complex and ambitious projects, such as the Philly Phlyer and Boston Beanpot.
  • You don't need to drop out of school, dump your boyfriend, or stop training. Putting on a race is a huge task, but definitely a manageable one as long as you properly delegate sub-tasks and steadily work toward the event over time, rather than letting everything stack up to the last minute.
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Hosting an ECCC race is serious, hard business. Hundreds of people are counting on you to do a good job, and failure is not an option. It is not something just any person or team should attempt. That said, it is not an impossible task either and many teams and club officers could successfully put on a race. These are some of the basic requirements.

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Hosting an ECCC race is serious, hard business. Hundreds of people are counting on you to do a good job, and failure is not an option. It is not something just any person or team should attempt. That said, neither is it an impossible task, and many teams and club officers could successfully put on a race. These are some of the basic requirements.

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  • Your team must have some financial resources. Most promoters put on ECCC races hoping to break even. Although more stable and predictable than many cycling races, they are definitely not guaranteed money making proposition. Before proposing a race, you need to look into the basic costs for the venues you're considering and make sure they're feasible given ECCC participation numbers, registration fee limits, and your ability to raise sponsorship or other funding. Beyond that, if your club cannot absorb some financial loss in case of poor attendance, e.g., for bad weather; unexpected charges, e.g., damaging or losing equipment; or other problem, you should not propose a race.
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  • You must race in the Eastern Conference. This has two meanings:
    • All of our road and MTB events are put on by ECCC clubs. Many of them are helped by alumni and local non-collegiate clubs, but ultimately student leadership and teams organize the events.
    • We don't accept promoters or teams that don't actively race in the conference. You need to be doing more than a race or two in order to really understand expectations and standard processes.
  • Most importantly, you must be able to commit to the effort.
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  • You must race in the Eastern Conference. This has two meanings. All of our road and MTB events are put on by ECCC clubs. Many of them are helped by alumni and local non-collegiate clubs, but ultimately student leadership and teams organize the events. Further, we don't accept promoters or teams that don't actively race in the conference. You need to be doing more than a race or two in order to really understand expectations and standard processes.
  • You must have enough people power. You alone cannot put on a race. No matter how good and how dedicated you are, you need people to help you organize and you need people to help you actually run it. Even the simplest course requires a couple dozen volunteers to set up and tear down the event, run registration, marshal the course, and so on. Similarly, it can be an almost overwhelming job to put on a race, let alone run a club at the same time. Your team needs to have a solid leadership core that can divvy up all the required tasks to ensure both efforts proceed smoothly.
  • Most importantly, you must be able to commit to the effort. Promoting an ECCC race takes a considerable amount of organization. It is difficult enough to balance that alongside school, work, and life, let alone running your club or your own personal training, both of which come second to making sure the race happens. Before proposing to host a race, you need to be sure you can allocate whatever hours and effort may be necessary to make sure it is a success.
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  • You must race in the Eastern Conference. This has two meanings:
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  • You must race in the Eastern Conference. This has two meanings:
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  • Most importantly, you must be able to commit to the effort.
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Putting on a race is simultaneously one of the most challenging and the most rewarding activities in the Eastern Conference. It takes an intense amount of personal effort, teamwork, patience, and luck, but having the entire conference come race on your home ground in an event you created is an incomparable feeling.

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Putting on a race is simultaneously one of the most challenging and most rewarding activities in the Eastern Conference. It takes an intense amount of personal effort, teamwork, patience, and luck, but having the entire conference come race on your home ground in an event you created is an incomparable feeling.

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Mushi

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Requirements

Hosting an ECCC race is serious, hard business. Hundreds of people are counting on you to do a good job, and failure is not an option. It is not something just any person or team should attempt. That said, it is not an impossible task either and many teams and club officers could successfully put on a race. These are some of the basic requirements.

  • You must race in the Eastern Conference. This has two meanings:
    • All of our road and MTB events are put on by ECCC clubs. Many of them are helped by alumni and local non-collegiate clubs, but ultimately student leadership and teams organize the events.
    • We don't accept promoters or teams that don't actively race in the conference. You need to be doing more than a race or two in order to really understand expectations and standard processes.
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Mushi

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Putting on a race is simultaneously one of the most challenging and the most rewarding.

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Promoting a Race

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Promoting a Race

Putting on a race is simultaneously one of the most challenging and the most rewarding.

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Promoting a Race

last modified July 12, 2019, at 10:05 PM