Fall Planning Meeting 2013
The 2013 ECCC Annual Meeting was held November 9 at Bard College
The following major presentations were given:
The Critical Components in the ECCC 2015 proposal are tentatively supported. Many details on potential implementations need to be resolved to develop a more definite plan and collective agreement of what should be done, how, and when. In broad strokes these are:
- All teams required or expected to provide day-of volunteers for all races (i.e., course marshals)
- Entry fees bump up, closer to market value but still highly discounted; example Road schedule $20 crits, $25 road races, $30 TTT; ITT/HC remain $10
- Conference becomes co-promoter alongside host teams for all races
- Conference establishes trained personnel to oversee all registration/check-in/license sales/numbers at all races
- Conference hires staff person(s) to co-promote events, guide teams
N.B.: Regardless of the adoption or not of these for 2014, the commitment is made that entries for recognized road races, as defined by distances requirements per category, will be raised this spring.
The Secondary Components were not discussed in actionable terms.
Each of these is to be enacted in some form.
Women's D will be introduced as a new category for Road 2014.
Four women's fields will be held at high attendance, marquee weekends: Women's A/B, C, D, and Intro. The new Women's C will be longer than the current Women's C, and Women's D the same or shorter as the current Women's C.
At other weekends without the participation to support a fourth field, three women's fields will be held: Women's A/B, C/D, and Intro. The Women's C/D results will be published both combined and split, as Women's A/B is currently. If necessary, oversize Women's C/D fields will be split on-site using the same guideline as Men's D (65 riders).
All fields will be opened to all (licensed) high school juniors, removing the restriction to licensed high school clubs. This may require an additional add-on permit for each race, but for minor additional cost ($25). ECCC boilerplate flyer text will also have to be revised to make clear this eligibility and the mapping of junior (open) categories into collegiate categories.
There is widespread interest in expanding the fall meeting into a more general conference with seminars and clinics on cycling and racing topics. Bard College is potentially interested and able to host such an event, which would be a fantastic venue.
ECCC 2013 Fall Planning Meeting [ Location ] ECCC 2013 Fall Planning Meeting Hosted by Bard College 9am, Saturday, November 9, 2013 The Reem and Kayden Center for Science, Room 103 1448 Annandale Rd Red Hook, NY 12571 [ Agenda ] 08:45 Arrival Coffee and small breakfast snacks will be provided. 09:00 Welcome, Introductions 09:05 USA Cycling Collegiate National structure & overview, introductions, Q&A from: Jeffrey Hansen, USAC Regional Programs Manager Kristen Uhlemann, USAC Interscholastic and Club Development Coordinator 09:35 Atlantic Coast Collegiate Cycling Conference Conference overview and introduction from: Will Massey, ACCC Director [ Unfortunately Will had a last minute cancellation so this has been shortened, but Joe K & Jeffrey will attempt to cover some pertinent info. ] 09:45 Eastern Collegiate Cycling Conference Conference overview: Where we are. 10:00 ECCC 2015: Go Big or Go Home To the future: Where we could go; where we have to go. Selected topics: - Mission statement & core goals formalization - Diversity statement, transgendered athlete policy - Mandatory race volunteers - Race entry fees - Conference-level race financing and organizational support - Conference staff - Fourth women's field - Juniors & high school expansion - ACCC inclusion - Expanded fall meeting - MTB timing and Road event equipment There will be a short break at 10:30. 12:00 Lunch Lunch will be provided, most likely pizza. 12:30 Race Policies and Expectations Guidelines, rules, and expectations for promoters and racers 13:00 Road Race Proposals Short briefs from each potential promoter on their planned event 15:00 Road Season Scheduling Determination of schedule for Spring 2014 16:00 Closing
Nearly 30 teams and over 60 people attended.