Events.FallMeeting2013 History

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* USA Cycling and USAC Collegiate Overview
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* [[Attach:2013-usac-presentation.pdf | USA Cycling and USAC Collegiate Overview]]
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The 2014 Road schedule is posted to the [[Calendar.Current | calendar]] shortly.
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The 2014 Road schedule is posted to the [[Calendar.Current | calendar]].
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The 2014 Road schedule will be posted to the [[Calendar.Current | calendar]] shortly.
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The 2014 Road schedule is posted to the [[Calendar.Current | calendar]] shortly.
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Road promoter presentations will be posted shortly.
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Road Promoters:
* [[Attach:2013-Road-Army | Army]]
* [[Attach:2013-Road-Bard | Bard]]
* [[Attach:2013-Road-Dartmouth | Dartmouth]]
* [[Attach:2013-Road-MIT | MIT]]
* [[Attach:2013-Road-Northeastern | Northeastern]]
* [[Attach:2013-Road-PennState | Penn State]]
* [[Attach:2013-Road-Philly | Philly Phlyer]]
* [[Attach:2013-Road-RISD | RISD]]
* [[Attach:2013-Road-RPI | RPI]]
* [[Attach:2013-Road-Stevens | Stevens]]
* [[Attach:2013-Road-UVM | UVM]]
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The 2013 Road schedule will be posted to the [[Calendar.Current | calendar]] shortly.
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The 2014 Road schedule will be posted to the [[Calendar.Current | calendar]] shortly.
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!! Attendance

Nearly 30 teams and over 60 people attended.
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* [[2013-eccc-overview.pdf | ECCC 2013 Review]]
* [[2013-eccc-plans.pdf | ECCC 2015: Go Big or Go Home]]
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* [[Attach:2013-eccc-overview.pdf | ECCC 2013 Review]]
* [[Attach:2013-eccc-plans.pdf | ECCC 2015: Go Big or Go Home]]
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Most of the following points are keyed to the ECCC 2015 presentation.
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The following points are keyed to the [[Attach:2013-eccc-plans.pdf | ECCC 2015 presentation]].
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* ECCC 2013 Review
*
ECCC 2015: Go Big or Go Home
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* [[2013-eccc-overview.pdf | ECCC 2013 Review]]
* [[2013-eccc-plans.pdf | ECCC 2015: Go Big or Go
Home]]
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* All teams required or expected to provide day-of volunteers for all races (i.e., course marshals)

* Entry fees bump up, closer to market value but still highly discounted; example Road schedule $20 crits, $25 road races, $30 TTT; ITT/HC remain $10
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* All teams required or expected to provide day-of volunteers for all races (i.e., course marshals)
* Entry fees bump up, closer to market value but still highly discounted; example Road schedule $20 crits, $25 road races, $30 TTT; ITT/HC remain $10
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* Conference establishes trained personnel to oversee all registration/check-in/license sales/numbers at all races
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* Conference establishes trained personnel to oversee all registration/check-in/license sales/numbers at all races
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The 2013 Road schedule will be posted to the [[Calendar.Current |
calendar]] shortly.
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The 2013 Road schedule will be posted to the [[Calendar.Current | calendar]] shortly.
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! Fall Planning Meeting 2013

The 2013 ECCC Annual Meeting was held November 9 at Bard College

!! Presentations

The following major presentations were given:
* USA Cycling and USAC Collegiate Overview
* ECCC 2013 Review
* ECCC 2015: Go Big or Go Home

Road promoter presentations will be posted shortly.

!! Outcomes

Most of the following points are keyed to the ECCC 2015 presentation.
The 2013 Road schedule will be posted to the [[Calendar.Current |
calendar]] shortly.


!!! Critical Components

The Critical Components in the ECCC 2015 proposal are tentatively supported. Many details on potential implementations need to be resolved to develop a more definite plan and collective agreement of what should be done, how, and when. In broad strokes these are:

* All teams required or expected to provide day-of volunteers for all races (i.e., course marshals)

* Entry fees bump up, closer to market value but still highly discounted; example Road schedule $20 crits, $25 road races, $30 TTT; ITT/HC remain $10

* Conference becomes co-promoter alongside host teams for all races

* Conference establishes trained personnel to oversee all registration/check-in/license sales/numbers at all races

* Conference hires staff person(s) to co-promote events, guide teams

'''N.B.:''' Regardless of the adoption or not of these for 2014, the commitment is made that entries for recognized road races, as defined by distances requirements per category, will be raised this spring.


!!! Secondary Components

The Secondary Components were not discussed in actionable terms.


!!! Tertiary Components

Each of these is to be enacted in some form.

!!!! Women's D

Women's D will be introduced as a new category for Road 2014.

Four women's fields will be held at high attendance, marquee weekends: Women's A/B, C, D, and Intro. The new Women's C will be longer than the current Women's C, and Women's D the same or shorter as the current Women's C.

At other weekends without the participation to support a fourth field, three women's fields will be held: Women's A/B, C/D, and Intro. The Women's C/D results will be published both combined and split, as Women's A/B is currently. If necessary, oversize Women's C/D fields will be split on-site using the same guideline as Men's D (65 riders).


!!!! Juniors

All fields will be opened to all (licensed) high school juniors, removing the restriction to licensed high school clubs. This may require an additional add-on permit for each race, but for minor additional cost ($25). ECCC boilerplate flyer text will also have to be revised to make clear this eligibility and the mapping of junior (open) categories into collegiate categories.


!!!! Fall Meeting

There is widespread interest in expanding the fall meeting into a more general conference with seminars and clinics on cycling and racing topics. Bard College is potentially interested and able to host such an event, which would be a fantastic venue.


!! Agenda

{--[@
ECCC 2013 Fall Planning Meeting

[ Location ]

ECCC 2013 Fall Planning Meeting
Hosted by Bard College
9am, Saturday, November 9, 2013
The Reem and Kayden Center for Science, Room 103
1448 Annandale Rd
Red Hook, NY 12571


[ Agenda ]

08:45 Arrival
Coffee and small breakfast snacks will be provided.


09:00 Welcome, Introductions


09:05 USA Cycling Collegiate
National structure & overview, introductions, Q&A from:
Jeffrey Hansen, USAC Regional Programs Manager
Kristen Uhlemann, USAC Interscholastic and Club
Development Coordinator


09:35 Atlantic Coast Collegiate Cycling Conference
Conference overview and introduction from:
Will Massey, ACCC Director

[ Unfortunately Will had a last minute cancellation so this
has been shortened, but Joe K & Jeffrey will attempt to
cover some pertinent info. ]


09:45 Eastern Collegiate Cycling Conference
Conference overview: Where we are.


10:00 ECCC 2015: Go Big or Go Home
To the future: Where we could go; where we have to go.

Selected topics:

- Mission statement & core goals formalization
- Diversity statement, transgendered athlete policy
- Mandatory race volunteers
- Race entry fees
- Conference-level race financing and organizational support
- Conference staff
- Fourth women's field
- Juniors & high school expansion
- ACCC inclusion
- Expanded fall meeting
- MTB timing and Road event equipment

There will be a short break at 10:30.


12:00 Lunch
Lunch will be provided, most likely pizza.


12:30 Race Policies and Expectations
Guidelines, rules, and expectations for promoters and racers


13:00 Road Race Proposals
Short briefs from each potential promoter on their planned event


15:00 Road Season Scheduling
Determination of schedule for Spring 2014


16:00 Closing
@]--}
last modified November 19, 2013, at 06:38 AM